How to set up Folder Auto-Clean in SmarterMail (email admins)

*Note, this article provides instruction on how to set up Folder Auto-Clean for email account administrators.  If you are an email user, please see our article on this subject for email users.

1.  Log into your domain email account as an administrator.  There are two ways you can log in as an email administrator.
a.  You can log in directly at http://mail.domain.com (replace "domain.com" with your domain name).  This option will require that you know your account's admin email address and password.



b.  You can also log into your admin email account through the WebControlCenter.

2.  Once logged into SmarterMail, click "Settings."




3.  Expand the the "Domain Settings" node.




4.  Then expand the "Advanced Settings" node.




5.  Click on "Folder Auto-Clean."




6.  On the "Options" tap, click the "Override auto-clean settings for this domain" radio button.





7.  Click on the "Folders" tab.




8.  Click "Add Rule."




9.  From here, you will be able to create a Auto-Clean rule for any folder that has been set up on the domain level.  From the drop down, select which folder to create a rule for.  Please note, any rule you set up under the "Domain Settings"  (which this article explains how to do) will apply to all users on the domain To create an Auto-Clean rule for a particular user only, please see our knowledge base article on this subject for email user.




10.  Next, select a "Type" from the drop down.  You can either create a rule based on Folder Size or by Date.




11.  If you would like to create an auto-clean rule based on Size, you will need to specify the size of the folder when auto-clean is triggered, and then how much auto-cleaning reduces the size of the folder to.  For example, in the screen shot below, you can set a rule where if your Junk E-Mail folder reaches a size of 500 MB, auto-clean will delete the oldest items until the folder size is reduced to 100 MB. 

Before clicking "Save" to create this new auto-clean rule, be sure the "Enable auto-clean on this folder" check box is checked off.




12.  If you would like to create an auto-clean rule based on Date, you will need to enter a number in the "Mail Age" field, which will be the number of days a mail message stays in the folder before being deleted.  Before clicking "Save" to create this new auto-clean rule, be sure the "Enable auto-clean on this folder" check box is checked off.


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